In the Organization Admin panel, an admin can manage the sharing of storage units and equipment to make them available for other groups within the organization. In this way, different groups can access (parts of) a storage unit to store samples or the equipment planner to book devices or see when a piece of equipment is available.
To share a device, navigate to the Organization Sharing tab in the Organization Admin panel and select Storage Units & Equipment from the dropdown. After selecting the device (e.g., storage unit or equipment) set up within the organisation, the current device-sharing setting will be displayed. Set the sharing of the device by clicking Share.
When sharing a device the following settings can be defined:
- Compartments – Which compartments are going to be shared (To enable settings that make a part of a storage unit accessible for group A and another part for group B)
- Groups – Between which groups the selected devices (or selected compartments) should be shared
To share a device with a group, first define the compartments to share using the share dropdown. By default, this is set to all compartments so that the entire storage unit will be shared. Next, choose one of the Groups within the organisation and click ->. In this way, a storage unit or equipment can be shared with multiple groups in the organisation. Click Save to share the selected compartments with the selected group(s).
Once (a part of) a storage unit is shared, the sharing settings can be updated or deleted using the corresponding icons.