When a user creates a new group (i.e. the group is not created by the Organization Administrator), the group is not automatically licensed and its functionality is limited. (i.e. no other users can be invited and a limited number of samples and experiments can be created).
To become fully functional, groups need to be actively licensed by the Organisation Administrator. This allows the Admins to control the system's use on an organisational level.
To license a new group or modify an existing license, navigate to the License Management tab within the Organisation Admin Panel. To add a new license for a group, click Load License Table.
Then click Add New Group License.
In the appeared window, licenses can be added to groups by specifying the following information:
- GroupID – the groupID that should be licensed (search for the group name or the email address of the group administrator)
- License – The product for which the group should be licensed for
- Seats – the number of users that can be added to the group by the group administrator (using the invite user option)
- Valid From – Start date of the license
- Valid To – End date of the license
Important: when issuing a license for eLABJournal, the group should get the following licenses:
- JOURNAL PRO
- INVENTORY PRO
If a group should only be licensed for eLabInventory, the group should get the following licenses:
- INVENTORY PRO
Click Save & Close to add the license to the system.
Note: adding group licenses does not affect the actual number of licenses during reporting; it only affects the product for which a group is licensed