eLabNext Private Cloud and On-Premises installations offer license reporting options. For internal cost breakdowns per department within an organization or to report licenses of supported third-party add-ons, the Organization Admin Panel offers license reporting. Open the Organization Admin panel and select the License Reporting tab and click Get License Preview.
The current active licenses in the system will be displayed.
Note: if an organisation use a mix of applications in the organisation installation for different labs (i.e. eLABJournal and eLABInventory), licenses for each application will be listed separately
Before reporting the licenses to eLabNext, an overview of the licenses issued to the organization can be found by clicking Get License Overview. An overview of all active licenses will be displayed that contains the following information:
- License – the product (eLabInventory or eLabJournal) for which the user is licensed and the organisation will be invoiced.
- UserID – the unique system identifier used in the system to identify a user/account
- User Name – the first and last name as entered in the account profile
- E-mail – the email address to which the account is linked (unique)
- Group – The group in which the user is licensed (if a user is a member in multiple groups, the licensed group is the current active group of the user)
- Last Login – The date when the user logged into the system for the last time
- User Role – The role a user has in the group (when set to blocked, the user has no role in the group anymore which is marked in red)
Easily select all data from the generated overview with CTRL+A and use CRTL+C to copy the data and paste it into Excel or any other database system for internal reporting or data analysis purposes (e.g. sort license per group, last login data or role). In the presented overview, all blocked users are highlighted in red. For eLabJournal On-Premise and Private-Cloud installations, these accounts are counted as active licenses in the reporting. The Organization Administrator or System administrator can remove the license of the user by deactivating the user in Account Management. Once the user has been deactivated, the number of Current Active Licenses in the system will adjust immediately.
Once the License Overview is correct, the Monthly License report can be generated. Click Generate Report to generate the PDF report.