eLabNext supports the option to import Equipment. Navigate to Import Equipment under Imports in the System Admin Panel.
Select the appropriate group. Custom equipment fields can be specified by entering the field names on separate lines in the designated area. If equipment has been imported before, uploading this template to pre-load the equipment specification fields is recommended. This will help streamline the process and ensure consistency between imports.
Click Download Import Template to download the Excel Import Template.
Open the downloaded Excel import template and complete the following fields for the equipment that should be migrated:
- Name (required) - Name of the equipment as displayed in the equipment list
- Owner (required) - Email address of the user under whose account the Equipment should be created (should be a member of the group)
- Type (required) - Equipment type under which the equipment should be registered (to ensure correct grouping of equipment, use the exact same naming per type for different equipment)
- Managers (required) - Email address of the user(s) that should be assigned as the equipment manager (to assign multiple equipment managers, separate email addresses with a comma
Optionally, import the following information for equipment
- Department - Department in which the equipment is located.
- Address - Address where the equipment is located.
- Building - Building in which the equipment is located.
- Floor - Floor on which the equipment is located.
- Room - Room in which the equipment is located.
- Description - Description or comments for the equipment.
- Validation Date - Date of the most recent validation of the equipment (date format should be yyyy-mm-dd)
- Validated By - Email address of the user on whose name the validation should be recorded.
- Expiration Date - Date on which the validation will expire (date format should be yyyy-mm-dd)
- Availability - Status of the Equipment (select status from the dropdown menu and choose one of the following status: Available, Decommissioned, In Repair, Outsourced, Pending Validation)
- Enable Planner - Enable the planner for the device (select from dropdown menu yes or no)
- Hide from Browser - Inventory Browser Visibility setting. Only choose yes in case the equipment should be listed in the inventory browser (select from dropdown menu yes or no)
It is currently not possible to link files to equipment during the import process.
Once the equipment import template has been completed, proceed to step 2 and upload the completed Import Equipment template. It is recommended to upload a first import template with a limited number of equipment to validate that the equipment is imported as correctly.
Confirm that the uploaded equipment import template will import equipment by checking the corresponding checkbox and click Import to execute the equipment import.
Equipment Rollback
Once the equipment has been imported, confirm that all equipment has been migrated correctly. In case of a unexpected import result, there is a equipment import rollback function available to rollback any imports. Navigate to Rollback Equipment under Imports in the System Admin Panel. Select the equipment import that should be undone and click Rollback.
Note: the option to rollback equipment imports is only available for 7 days after execution of the import