In the System Admin Panel, users can manage the sharing of storage devices and equipment to make them available for other groups within the organisations. In this way, different groups can access (parts of) a storage device to store samples or the equipment planner to book devices or see when a device is available.
To share a device, go to Organisation > Storage Device & Equipment Sharing in the System Admin Panel. Select in the dropdown menu the device that to share.
After selecting the device (e.g., storage unit or equipment) set up within the organisation, the current device sharing setting will be visible, and the user can share the device by clicking Share.
When sharing a device, the following settings can be defined:
- Compartments – Which compartments are going to be share (To enable settings that make a part of a freezer accessible for group A and another part of a freezer for group B)
- Groups – Between which groups the selected devices (or selected compartments) should be shared
To share a device with a group, first define the compartments you want to shared. By default, this is set to all compartments so that the entire storage unit will be shared. Next, choose one of the groups within your organisation and click on ->. In this way, you can share a device with multiple groups in the organisation. Click Save to share the selected compartments with the selected group(s).
Once (a part of) a device is shared, the option to update or delete the sharing settings of a device using the corresponding icons